Plenary session II

6th October 2022/ 8:30-10:30
Federico García Lorca Auditorium
(floors 0 & -1)

Big Science organisations have different legal status, a variety of member states and specific procurement rules. Some facilities are international inter-governmental organisations with their own procurement rules while others are subject to EU public procurement rules and their tenders are not limited to a specific number of member states.

From the viewpoint of a company interested on engaging in business with Big Science organisations, a general overview illustrating how to do business with Big Science organisations will be provided. Stepping into the company’s shoes we will embark on a virtual tour from the very early stages of identifying an opportunity, to the approval of the contract or the exploitation of the IPRs. This overview will be built upon industry inputs and infrastructures’ experiences on companies’ frequent issues and will illustrate each step of this process with specific examples in some of the Big Science organizations.

Following the introduction, different aspects will be discussed in round table with the heads of procurement from all organisations. Topics to be covered are the role of ILOs, announcement of opportunities, online e-procurement platforms, prerequisites for companies, evaluation criteria and their balance (experience-excellence-impact-implementation-team-price-others), industrial policy to promote competition and avoiding predominant positions, procurement modalities (direct negotiation/open competition), framework contracts, promo to SMEs, industrial policy if any to promote European industrial capabilities and innovation, nationality restrictions, IPR rules and modalities, co-financing and in kind contributions from industry, etc.

08.30-08.50         How to do business with a Big Science Organization from an industrial perspective – CDTI

Round table and discussion with the heads of procurement from the ten co-organising Big Science Organisations

08.50-10.15        Discussion: moderator & participants

10.15-10.30        Q&A open session: public from the audience and/or online proposed questions to any participant.

10.30                  End of round table: concluding remarks